Business travel and fleet management
Trex provides you with
- Responsive design
- Mobile version
- Approval processes
- Cloud-ready solution
- Automatic exchange rate and currency imports with fixed-rate settings
- Imports of meal allowances, pocket money, depreciation rates, fuel prices, and much more
- Automatic data archiving
- Driver training records linked to business trips and vehicle use
- Full data history — view data at any point in the past
- Flexible list views based on user preferences — each user can display different optional columns and filters
- Application customization at user level
- Real-time push notifications
- PDF and Excel exports
- User substitutions at the level of individual permissions, roles, and responsibilities
- Integration with ERP systems
- Reports on costs, carbon footprint, and hospitality limit checks
- Fleet management
Individual modules
Fleet management
- Service records, technical inspections, motorway vignettes, and insurance claims
- Records of vehicle purchases, sales, and disposals
- Control of owned or leased vehicles, including payment monitoring
- Archiving of vehicle registration certificates and important documents at vehicle level
- Monitoring of upcoming technical inspections, warranty inspections, insurance expiry, or motorway vignette expiry
- Control of vehicle operating costs
Expense settlement
- Use of cash advances for expenses in any currency
- Multi-level approval processes
- Accounting checks and issuing of advances in cash or electronically
- Hospitality limit monitoring at customer or person level
- Records of receipts and invoices to be reimbursed as expenses
- Expense exports to ERP systems
- Data archive and document history
- PDF and Excel data exports
Domestic and international business trip management
- Use of cash advances for trips in any currency
- Division of trips into individual stages
- Option to select a destination country for each stage of an international trip
- Multi-level approval processes
- Accounting checks and issuing of advances in cash or electronically
- Business trip conflict checks
- Automatic calculation of meal allowances, pocket money, and reimbursements, with optional above-limit amounts configurable for each country
- Automatic calculation and recalculation of meal allowance entitlement when breakfast, lunch, or dinner is provided, based on statutory rules
- Automatic calculation of reimbursements for the use of a private vehicle
- Carbon footprint calculations
- Records of receipts and invoices to be reimbursed within a trip
- Currency differentiation
- User notifications about planned and ongoing business trips
- Expense exports to ERP systems
- Data archive and document history
- PDF and Excel data exports